Terms and Conditions

Welcome to the Edinburgh Caribbean Association.

You can view our Privacy Policy here.

Lawful Purposes and Safer Spaces

You may use the website and our products and services for lawful purposes only. 

You shall not post or transmit through the Website any material which violates or infringes the rights of others, or which is threatening, abusive, defamatory, libellous, invasive of privacy or publicity rights, vulgar, obscene, profane, or otherwise objectionable, contains injurious formulas, recipes, or instructions, which encourages conduct that would constitute a criminal offence, give rise to civil liability, or otherwise violate any law.

We welcome all backgrounds, all ages, sexual orientations, nationalities, religions, beliefs, and underrepresented communities including BIPOC (Black, Indigenous*, People of Colour), people who experience racism (see IncArts BAMEOver), LGBTQIA+, D/deaf, disabled, chronically ill, ‘working class,’ women and/or non-binary people.

*Indigenous in this context refers to First Nations peoples of the Global Majority, many of whom experienced and continue to experience imperialism (colonial violence, structures and legacies).

You must not expect or request Community Members to provide artistic works, labour, emotional labour and/or education for free.

We will not tolerate racism, anti-Blackness, colourism, xenophobia, misogyny, transphobia, homophobia, misgendering, ableism, Islamophobia, anti-Semitism, ageism or any abusive, defamatory or threatening behaviour.

You acknowledge that Edinburgh Caribbean Association reserves the right to:

  • Monitor, moderate, modify, unapprove, remove or delete any and all communications made to us or using our online or in-person spaces.
  • Retain copies of any and all communications made to us or using our online or in-person spaces for up to 5 years.

You acknowledge that any information posted on the website will be viewable by the general public, and that any information posted or shared in closed spaces (for example the Facebook group or at an event) will be accessed by the members and participants.

Please refer to our Privacy Policy.

You may request the removal of posted information at any time – please contact us [email protected]

Copyright Notice:

The content of this website is protected by the copyright laws of Scotland and by international laws and conventions.

The artistic works on this website are protected by the copyright laws of Scotland and by international laws and conventions.

All content and artistic works included on the website, including, but not limited to, text, media, graphics, logos, icons, images, audio clips, video clips, documents, coursework, materials, data compilations, page layout, underlying code and software are the property of Edinburgh Caribbean Association, or our Community Members, or relevant third parties as acknowledged.

Unless embedding* content with acknowledgement, you may not reproduce, copy, revise, distribute, gift, sell, store or in any other fashion re-use material from the website, unless otherwise indicated, or unless given express written permission to do so by Edinburgh Caribbean Association, or our Community Members.

Community Members’ Intellectual Property

We claim no intellectual property rights over the material Community Members supply to us. Community Members retain copyright and any other rights.

By providing materials to us, you grant us a worldwide, royalty-free, nonexclusive, irrevocable license accompanied by a sufficient acknowledgement to use the material on this website and for informational, promotional, development, and marketing purposes.

If you believe that material located on or linked to by Edinburgh Caribbean Association violates your copyright, you are encouraged to notify us in accordance with the World Intellectual Property Organization (WIPO) Copyright Treaty. We will respond to all such notices, including as required or appropriate by removing the infringing material or disabling all links to the infringing material.

Sharing Our Work

*Sharing on social media or embedding media or posts on another website must be accompanied by a sufficient acknowledgement (see below).

On social media: please tag us @caribscot on Instagram, or @edincarib on Twitter or tag the artist, business or organisation if sharing a Community member’s work.

In other digital media please include/credit ‘Edinburgh Caribbean Association’ and/or the referenced Community member and link back to the original post or webpage.

In printed media please contact us for bios and/or credit ‘Edinburgh Caribbean Association’ and/or the referenced Community member and include our website caribscot.org.

Fair Use of Our Intellectual Property: Material from the Website may be re-used without written permission where any of the exceptions detailed in Chapter III of the Copyright Designs and Patents Act 1988 apply {i.e. non-commercial archival or educational temporary copies; or public journalism, criticism or review accompanied by a sufficient acknowledgement – please refer to the legislation}.

Edinburgh Caribbean Association acknowledges they may receive or have access to information and data that must be treated as confidential unless permission is given by the owner to be shared with contractors, project partners or publicly, including:

  • Personal data, such as names, pronouns, contact details, demographic information, feedback, comments, messages, photos, videos, websites and social media accounts.
  • Sensitive data, such as heritage, racial/ethnic origin, political opinions, religious beliefs, gender, physical or mental health, disability, or sexual life.
  • Intellectual property, such as brand assets, literary works and artistic works.

Sharing of personal and sensitive data must be kept to an absolute minimum.

Please refer to our Privacy Policy.

Edinburgh Caribbean Association shall use its best endeavours to provide their events, products and/or services with reasonable skill and care.

Refund Policy: Unless specified within an individual event, product or service description or project contract, refunds will be given as follows:

  • Events: refunds are available up to 7 days before the event. Tickets are not transferable. 
  • Physical products: Refunds and exchanges are available up to 28 days for the date of purchase.
  • Digital products: Generally, refunds will not be given for digital products that are downloadable upon purchase confirmation.
  • Projects and services are 100% refundable up to 30 days before the date service is scheduled to begin. Projects and services cancelled within 29 to 7 days of start date will be charged a £300 kill fee, with the outstanding balance refunded. Thereafter, no refunds will be given.
  • Cancellation: Refunds and/or exchanges will be given where Edinburgh Caribbean Association cancels or postpones an event or project.

Any Service is provided “as is” and on an “as available” basis. We give no warranty that the Service will be free of defects and/or faults.  To the maximum extent permitted by law We provide no warranties (express or implied) of fitness for a particular purpose, accuracy of information, compatibility and satisfactory quality.

Edinburgh Caribbean Association accepts no liability for any disruption or non-availability of the Website resulting from external causes including, but not limited to, ISP equipment failure, host equipment failure, communications network failure, power failure, natural events, acts of war or legal restrictions and censorship.

Limitation of Liability

To the maximum extent permitted by law, Edinburgh Caribbean Association accepts no liability for any direct or indirect loss or damage, foreseeable or otherwise, including any indirect, consequential, special, punitive, exemplary or any other damages arising from the use of the Website or any information contained therein.

Additionally, Edinburgh Caribbean Association is not liable for damages in connection with:

  • Any failure of performance, error, omission, denial or service, interruption, deletion, defect, delay in operation or transmission, computer virus, or line or system failure
  • Loss of revenue, anticipated profits, business, savings, goodwill or data; and
  • Third-party theft of, destruction of, unauthorised access to, alteration of, or use of your information or property, regardless of our negligence, gross negligence, failure of an essential purpose and whether such liability arises in negligence, contract, tort or any other theory of legal liability.

Nothing in these Terms and Conditions excludes or restricts Edinburgh Caribbean Association’s liability for death or personal injury resulting from any negligence or fraud on the part of Edinburgh Caribbean Association.

Force Majeure

No party shall be liable or responsible to the other party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement (except for any obligations to make payments to the other party hereunder), when and to the extent such failure or delay is caused by or results from acts beyond the Impacted Party’s control, including, but not limited to, the following Force Majeure Events:

  • (a) acts of God;
  • (b) a natural disaster (fires, explosions, earthquakes, hurricane, flooding, storms, explosions, infestations), epidemic, or pandemic;
  • (c) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest;
  • (d) government order or law;
  • (e) actions, embargoes or blockades in effect on or after the date of this Agreement;
  • (f) action by any governmental authority;
  • (g) national or regional emergency;
  • (h) strikes, labour stoppages or slowdowns or other industrial disturbances; and
  • (i) shortage of adequate power or transportation facilities.

The Impacted Party shall give Notice within 14 days of the Force Majeure Event to the other party, stating the period of time the occurrence is expected to continue. The Impacted Party shall use diligent efforts to end the failure or delay and ensure the effects of such Force Majeure Event are minimized. The Impacted Party shall resume the performance of its obligations as soon as reasonably practicable after the removal of the cause. In the event that the Impacted Party’s failure or delay remains uncured for a period of 30 days following Notice given by it, the other party may thereafter terminate this Agreement upon Notice.

Changes to this Policy

We reserve the right to change this policy as we deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the website and you are deemed to have accepted the terms of the policy on your first use of the website following the alterations.

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