Privacy Policy

Welcome to the Edinburgh Caribbean Association.

You can view our Terms and Conditions here.

Who we are

We are the Edinburgh Caribbean Association. Our website address is: We are based in Edinburgh, Scotland, UK.

What personal data we collect and why we collect it

We do NOT collect or store any of your financial details. 

You can use most of this website without giving us any personally identifiable data.

Non-personally identifiable data automatically collected

  • IP addresses
  • country of IP addresses
  • web browser types and versions
  • operating systems
  • a list of URLs starting with a referring site, and the site exited to
  • pages visited and length of time on this website

Personally identifiable data we may collect

  • To contact us or subscribe, join our Facebook group to our newsletter, we may collect:
    • name and email address
    • email correspondance
  • To participate in our events or programmes, or if we work with you as a contractor or to deliver an event, we may collect your:
    • contact information such as name, pronoun, phone number, address, email
    • correspondance such as emails, texts and messages or DMs (direct messages)
    • images of you via photography and/or video (with your consent)
    • sensitive information such as your heritage, racial/ethnic origin, access requirements, and/or physical health (if relevent to the activity)
    • social media @handles/profiles
    • feedback and comments
  • To have your profile (artist, business or organisation) or event listed on this website or if we work with you on a project, in addition to the above personal details, we may also collect your:
    • artform or sector
    • bio and portrait photo
    • location or event venue
    • link/s to your website and social media
    • copies of your intellectual property (for example, images, audio, video of your work)

Cookies and embedded content

Cookies are small, non-personally identifiable text files placed on your computer or mobile device which enable us to provide the best experience for you and continually improve our activities. They perform tasks, such as loading a video, clicking a link to a new page, adding an item to your shopping basket, collecting and analysing anonymous usage statistics or logging in to your account.

First party cookies are used to support the functionality of this website and are placed directly from this website on your computer while using this website.

Third-party cookies are used for website security, collecting statistical data (such as analytics), marketing, embedding content and social media. Some or all of them may place cookies on your computer while using this website (please note all analytics are anonymous statistics):

Embedded content from other websites:

  • Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
  • These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

You can choose to enable or disable cookies in your internet browser or via the cookies app. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third-party cookies.  By default, most internet browsers accept cookies but this can be changed. 

This website may provide links to other websites. We have no control over such websites and are in no way responsible for the content thereof. This policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Who we share your data with

When you participate in an event, activity or programme:

  • If you test positive for Covid-19, or are identified as a close contact, we may be required to share your contact details with the track and trace team (view the latest Covid-19 protocols and info on Scottish government website).
  • If you consented to be filmed or photographed, we may share these films or photographs on social media and this website, with media outlets or arts and cultural organisations.
  • We may need to share your data with our contractors – data shared will be kept to a minimum and relevent to the activity.

If you subscribe to our mailing list, your name and email address will be shared with our mailing list provider.

If you request a password reset, your IP address will be included in the reset email.

We will not sell your data to third parties.

What rights you have over your data

You have the right to ask for a copy of any of your personal data held by us (where such data is held) on payment of a small fee that will not exceed £10 (the statutory maximum).

You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

You may unsubscribe from our mailing list at any time by clicking “Unsubscribe” on our newsletter.


Data security is of great importance to us and to protect your data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected.

You acknowledge it is impossible to construct “perfect internet security”. This Website uses SSL encryption and our third-party providers, such as our email service providers and payment processing providers, also use various encryption and security measures.

Changes to this Policy

We reserve the right to change this policy as we deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the website and you are deemed to have accepted the terms of the policy on your first use of the website following the alterations.


Please contact us via email with any enquiries: [email protected]

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